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80/20 Based Project Management

ManagePro builds into its project management features 3 important tools to help you leverage the 80/20 rule at work to deliver greater results with less effort.  This means with ManagePro you have tremendous ability to impact what’s critical to the success of any project or objective using the 80/20 rule.

In case you’re unfamiliar with the 80/20 rule (Pareto principle), it is a rule of distribution postulated by Joseph Juran, as he reflected on the earlier work of Vilfredo Pareto. In it’s barest form, it simply observes that for many things, roughly 80% of the effects come from 20% of the causes, and if taken another level deeper, 2/3rds of the results come from just 4% of the actions or people. Or as Richard Koch, said, “Very few things matter at all, but those that do matter enormously.”8020Rule

Perhaps you’ve seen it represented as a graph showing the curving relationship between effort and resources at work and results. Or perhaps you’ve heard it expressed in one or more 80/20 ratios such as:

  • 80% of a company’s profits come from 20% of its customers, or
  • 20% of the tasks in a project account for 80% of the project success, or inversely,
  • 80% of product problems come from 20% of the product list or production process.

According to a 2013 survey by WorldatWork, the 80/20 method is used by about 12% of US corporations, which leaves a great opportunity to improve on your competitive advantage by applying the 80/20 to your work effort (and everything else).  Let’s look at the 3 tools ManagePro provides to help you with that.


1. ManagePro helps you identify and focus on what creates the most value by including an 80/20 column for the entire team/organization to be clear on what’s critical to generating results.



2. Regardless of which tools you use to manage projects and tasks, regardless of its an enterprise project management tool, a spreadsheet or power point summaries, ManagePro provides the visibility, accountability and depth of status updates that helps you manage DIFFERENTLY the 4% of your activities that are going to generate 2/3rds of your tools.

Please note:  Given the ambiguity involved, it can be difficult to clearly identify the 20% that generates the 80% return when it comes to cause and effect. It’s even more of a challenge to identify the 4% that generates 2/3rds of your results, and the 4% is what you need to focus on to get really powerful results. Faced with varying levels of uncertainty, ManagePro again steps in to help you by tracking assumptions, risks and obstacles and the ongoing thread of next steps through its rigorous progress update tracking.   But even more important, it helps you track and measure against results.  Nothing beats transparency and measuring against results to improve your ability to successfully complete the 20% that going to generate 80% of your success.

3. We have verified in multiple organizations that an important 3rd key to successfully leveraging the 80/20 rule across a team or an organization, is to create a dashboard tracking each manager or team lead’s ability to successfully complete their identified 4% due each week.



There’s much more ManagePro can assist you with in generating better results with less stress, but if you don’t have a copy of ManagePro, your next high value 4% activity should be to complete a demo with us.   Our recommendation:  don’t leave this page without first signing up below to demo ManagePro, it’s the 80/20 work smarter software.  We’ll see you in the demo.